Migration Administrator

Melbourne VIC

An integral role in the Migration Department, the Migration Administrator will provide essential support to Migration Agents, forming collaborative relationships with clients to ensure all new visa enquiries are properly handled. The role supports Migration Agents throughout the lifecycle of the visa application until visa approval or the onboarding/offboarding of on-hired workers, engaging other team members when required.
*Part time position for 2 days a week
*Fixed term 1 year contract position

What you’ll get to do:

  • Provide vital administrative support to Migration Agents and the Strategic Accounts Director
  • Assist Migration Agents by managing client enquiries and prioritising caseloads and deadlines:
  • Efficiently manage client communications and client files
  • Provide payrolls and visa costs to clients
  • Assist in preparing and finalising agreements (Service Agreements for non-OHLA work, MSA, Schedules and Employment Contracts for OHLA work)
  • Send out agreements for signing
  • Send out instruction emails (in consultation with agents)
  • Collate documents from clients and applicants and follow up on missing items
  • Liaise with the Finance team to issue invoices and obtain payment updates
  • Assist with Labour Market Testing activity
  • Follow up on post-lodgement requirements such as police checks and health checks
  • Draft basic correspondence to the DOHA, including emails and letters
  • Maintain accurate and up-to-date client records on Migration Manager and other reports
  • Manage migration reports including OHLA and non-OHLA visa reports
  • Provide status reports to management and migration agents on a regular and ad hoc basis
  • Assist and manage enquiries from on-hire workers and billing organisations regarding onboarding and payrolls
  • Notify Immigration of on-hire workers’ cessation of work and update OHLA reports accordingly

Skills and experience we value:

  • Strong administration background
  • Strong organisational and time management skills
  • Effective verbal and written communication skills
  • Attention to detail and ability to manage multiple tasks with accuracy
  • Familiarity with immigration laws and procedures
  • Proficiency in Microsoft Excel and general administrative systems
  • Prior experience in a migration support or administrative role is highly desirable
  • Exposure to client-facing environments and handling sensitive documentation
  • Experience working with visa applications or within a legal/compliance framework is advantageous
Benefits and location:
  • An autonomous working environment where you can have ownership and accountability
  • An attractive salary
  • Hybrid working environment
  • Modern Melbourne CBD office
  • People 2.0 Paid Parental Leave
  • Training and development opportunities
  • Social activities, CSR initiatives and end-of-month celebrations.
  • Fresh fruit, snacks and coffee
  • Day off on your Birthday & 2 additional ‘press pause’ days
  • Close-knit team with supportive leadership

How to apply:

Send your cover letter and resume to recruiter@people20.com. Please reference the job title and location.

Download PDF

About People 2.0​

People2.0 is the world’s leading enabler of flexible, mobile, on-demand, and remote work arrangements, including portable support solutions for independent contractors. The company’s global network of in-country, company-owned and operated establishments enable talent suppliers to hire any worker anywhere in any arrangement. Whether hiring locally or globally, People2.0’s employer of record (EOR) and agent of record (AOR) services keep contingent workers in compliance with local and international regulations. To learn more, visit People20.com.

People2.0 is committed to providing equal employment opportunities to all associates and applicants without regard to race, color, national origin or ancestry, citizenship status, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, physical or mental disability, age, veteran status, uniformed servicemember status, gender identity, genetic information (including testing and characteristics) and any other characteristic prohibited by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co -workers.

In furtherance of this commitment, the Company is committed to providing a work environment that is free of prohibited harassment. As a result, the Company strictly prohibits sexual harassment and harassment against applicant and employees based on any legally recognized status, as defined above, or any other status protected by federal, state, or local laws.